Run your season with a system, not from memory.
Most clubs don't fail from one bad decision. They fail from the slow accumulation of small gaps: no plan for pre-season, no rhythm for keeping stakeholders informed, no clear sense of what "board health" looks like until it's already a problem.
The Club Operating System is a complete 12- or 32-week framework covering governance, finance, culture, and communication, built for club leaders who want consistency across a full season, whether they run on paid staff or entirely on volunteers.
Every week comes with downloadable resources, templates, and tools: books, videos, a volunteer pipeline, a coaching pipeline, an officials' pipeline, and access to ADAM's Trusted Vendor Network. Built in is a full Communications Layer, with two ready-to-send messages a week, for every stakeholder, all season, so nothing falls through the cracks.
How the season is structured
Weeks 1-8: Pre-Season
Environmental scan through season launch
Weeks 9-18: In-Season
Tryouts through board health reporting
Weeks 19-24: Mid-Season
Pulse surveys through retention activation
Weeks 25-32: End-of-Season
Final push through AGM preparation
Optional
A 12-week option is also available for clubs that want the core framework without the full season-long build.
What clubs are saying
"This is one of the most valuable tools and some of the best club-level support I have ever seen, even from a governing body. We look forward to implementing this with our own milestones and planning tools."
— Club Leader
What's inside
- Week #1 • Pre-Season: Environmental Scan
- Week #2 • Pre-Season: Review and Interpret Survey Data
- Week #3 • Pre-Season: Coach & Official Alignment Meeting
- Week #4 • Pre-Season: Strategic Planning Session
- Week #5 • Pre-Season: Sharing the Strategic Plan
- Week #6 • Pre-Season: Stakeholder Meeting
- Week #7 • Pre-Season: Behaviour Standards & Escalation Protocol
- Week #8 • Pre-Season: Season Launch - Belonging Comes First
- Week #9 • Season: Tryouts & Placement
- Week #10 • Season: Team Identity & Payment Validation
- Week #11 • Season: Role Clarity & Equipment Finalization
- Week #12 • Season: First Player Assessment
- Week #13 • Season: Volunteer Mobilization & Staff Retention Pulse
- Week #14 • Season: Coach & Official Evaluations
- Week #15 • Season: Emotional Resilience & Incident/Safety Workflow
- Week #16 • Season: Skill Progress & Team Pride Moment
- Week #17 • Season: Pathway Clarity, Mid-Season Budget, & Sponsorship
- Week #18 • Season: Board Health Report One
- Week #19 • Season: Stakeholder Pulse Surveys
- Week #20 • Season: Mid-Season Re-Evaluation
- Week #21 • Season: Development Reports & Retention Activation
- Week #22 • Season: Accountability Conversations & Season Planning Kickoff
- Week #23 • Season: Appreciation & Sponsorship Renewal
- Week #24 • Season: Reflection + Board Development Strategy
- Week #25 • Season: Final Push & Registration Forecast Update
- Week #26 • Season: Celebration Design & Financial Reconciliation One
- Week #27 • Season: Sponsor & Partner Appreciation
- Week #28 • Season: Legacy Stories & Registration/Staffing Confirmation
- Week #29 • Season: Final Player Feedback & Risk/Safety Audit
- Week #30 • Season: Coach Closure Meetings & Exit Survey
- Week #31 • Season: Parent Exit Survey & Financial Reconciliation Two
- Week #32 • Season: Annual Impact Report & AGM Preparation
FAQ
How is pricing determined?
By your club's size and staffing structure. Reach out for a quote specific to your organization.
What's the difference between the 12- and 32-week options?
The 32-week version covers a full season, from pre-season through AGM. The 12-week version delivers the core framework in a shorter window.
Do we need other ADAM products to use this?
No, though it integrates with the rest of the ADAM platform if you use it.
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